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changing gender

Hi

I am having trouble trying to change the gender of a subject.

The subject ID is a simple 5-digit number like 12345 so initially I search in the Subject Matrix and I find my subject no bother. I then click on the subject details but when I try to edit I find that sex is one of the parameters I can’t change.

So I go to Administration>Subjects and the “other” subject matrix. Here the IDs have a prefix which in our case is the site name Glasgow. So IDs appear in format Glasgow-12345. I search for my subject. No luck – it doesn’t appear. I try filtering just by “Glasgow” and it finds 160 subjects ….. but there are nearly 300 Glasgow subjects.

In short, the filtering is ALMOST working (ie it’s not the problem we encountered before in v.3.1.2 when suddenly we couldn’t filter using Firefox v.20). The filter does work… it’s just that it doesn’t find all the subjects. (Incidentally, when I locate the subject manually and copy and paste the ID into the filter box it doesn’t find the subject!)

Has anyone come up against this filter problem before – this study is on 3.1.3.1 and we are using a mixture of Firefox and IE versions.

But there’s more…. When I locate the subject and try to edit, I see a box allowing me to change the sex with confirm and cancel buttons. Sadly the confirm button does nothing.

Is this a version problem – has anyone come across this before?

Michael


Michael Hannah
Trial Database Manager
Tayside Medical Science Centre
Residency Block
Level 3
Ninewells Hospital & Medical School
Dundee
DD1 9SY

Phone: 01382 383954


The University of Dundee is a registered Scottish Charity, No: SC015096

Comments

  • tdpurnattdpurnat Posts: 126
    Hi Michael,
    I have the same problem with not able to edit sex after the subject has been created. I run 3.1.4.1. I think the bug is described in Jira.
    Tina
    -----------
    Sent from my mobile. Writing short messages saves me keystrokes :-)
    On Dec 11, 2013 12:49 PM, "Michael Hannah" wrote:
    Hi

    I am having trouble trying to change the gender of a subject.

    The subject ID is a simple 5-digit number like 12345 so initially I search in the Subject Matrix and I find my subject no bother. I then click on the subject details but when I try to edit I find that sex is one of the parameters I can’t change.

    So I go to Administration>Subjects and the “other” subject matrix. Here the IDs have a prefix which in our case is the site name Glasgow. So IDs appear in format Glasgow-12345. I search for my subject. No luck – it doesn’t appear. I try filtering just by “Glasgow” and it finds 160 subjects ….. but there are nearly 300 Glasgow subjects.

    In short, the filtering is ALMOST working (ie it’s not the problem we encountered before in v.3.1.2 when suddenly we couldn’t filter using Firefox v.20). The filter does work… it’s just that it doesn’t find all the subjects. (Incidentally, when I locate the subject manually and copy and paste the ID into the filter box it doesn’t find the subject!)

    Has anyone come up against this filter problem before – this study is on 3.1.3.1 and we are using a mixture of Firefox and IE versions.

    But there’s more…. When I locate the subject and try to edit, I see a box allowing me to change the sex with confirm and cancel buttons. Sadly the confirm button does nothing.

    Is this a version problem – has anyone come across this before?

    Michael


    Michael Hannah
    Trial Database Manager
    Tayside Medical Science Centre
    Residency Block
    Level 3
    Ninewells Hospital & Medical School
    Dundee
    DD1 9SY

    Phone: 01382 383954


    The University of Dundee is a registered Scottish Charity, No: SC015096
  • lindsay.stevenslindsay.stevens Posts: 404 ✭✭✭
    Hi Michael and Tina,
    I think problem with changing subject gender might be the same as an issue I had with changing subject date of birth, workaround suggested by Gerben is at [1].
    Please let us know if it works for gender (or not) so that this info can be added to the page.
    [1] http://en.wikibooks.org/wiki/OpenClinica_User_Manual/EditingSubjectDateOfBirth
    Best regards,
    Lindsay
    On 12 December 2013 03:12, Tina D Purnat wrote:
    Hi Michael,
    I have the same problem with not able to edit sex after the subject has been created. I run 3.1.4.1. I think the bug is described in Jira.
    Tina
    -----------
    Sent from my mobile. Writing short messages saves me keystrokes :-)
    On Dec 11, 2013 12:49 PM, "Michael Hannah" wrote:
    Hi

    I am having trouble trying to change the gender of a subject.

    The subject ID is a simple 5-digit number like 12345 so initially I search in the Subject Matrix and I find my subject no bother. I then click on the subject details but when I try to edit I find that sex is one of the parameters I can’t change.

    So I go to Administration>Subjects and the “other” subject matrix. Here the IDs have a prefix which in our case is the site name Glasgow. So IDs appear in format Glasgow-12345. I search for my subject. No luck – it doesn’t appear. I try filtering just by “Glasgow” and it finds 160 subjects ….. but there are nearly 300 Glasgow subjects.

    In short, the filtering is ALMOST working (ie it’s not the problem we encountered before in v.3.1.2 when suddenly we couldn’t filter using Firefox v.20). The filter does work… it’s just that it doesn’t find all the subjects. (Incidentally, when I locate the subject manually and copy and paste the ID into the filter box it doesn’t find the subject!)

    Has anyone come up against this filter problem before – this study is on 3.1.3.1 and we are using a mixture of Firefox and IE versions.

    But there’s more…. When I locate the subject and try to edit, I see a box allowing me to change the sex with confirm and cancel buttons. Sadly the confirm button does nothing.

    Is this a version problem – has anyone come across this before?

    Michael


    Michael Hannah
    Trial Database Manager
    Tayside Medical Science Centre
    Residency Block
    Level 3
    Ninewells Hospital & Medical School
    Dundee
    DD1 9SY

    Phone: 01382 383954


    The University of Dundee is a registered Scottish Charity, No: SC015096
  • mhannahmhannah Posts: 11
    Lindsay and Tina

    Thanks for your replies.

    Yes, I think this is the only way round this issue. I looked on the issue tracker and as Tina suggested, there it was (ID 0016691). The problem seems to arise when Person ID is set to Not Used in the Study Setup Parameters.

    So, in summary:
    Change the Person ID Parameter to Optional
    Locate your subject record (via Administration menu)
    Edit record – this time the “Confirm” button should work.
    Change the Person ID Parameter back to Not Used.

    Incidentally, my other issue of the Admin>subjects filter working in an unpredictable way (ie not working) also seems to be a recognized issue but sadly I haven’t found a workaround.

    Michael
    Sent: 12 December 2013 23:35
    To: [email protected]
    Subject: Re: [Developers] changing gender

    Hi Michael and Tina,
    I think problem with changing subject gender might be the same as an issue I had with changing subject date of birth, workaround suggested by Gerben is at [1].
    Please let us know if it works for gender (or not) so that this info can be added to the page.
    [1] http://en.wikibooks.org/wiki/OpenClinica_User_Manual/EditingSubjectDateOfBirth
    Best regards,
    Lindsay

    On 12 December 2013 03:12, Tina D Purnat wrote:
    Hi Michael,
    I have the same problem with not able to edit sex after the subject has been created. I run 3.1.4.1. I think the bug is described in Jira.
    Tina
    -----------
    Sent from my mobile. Writing short messages saves me keystrokes :-)
    On Dec 11, 2013 12:49 PM, "Michael Hannah" wrote:
    Hi

    I am having trouble trying to change the gender of a subject.

    The subject ID is a simple 5-digit number like 12345 so initially I search in the Subject Matrix and I find my subject no bother. I then click on the subject details but when I try to edit I find that sex is one of the parameters I can’t change.

    So I go to Administration>Subjects and the “other” subject matrix. Here the IDs have a prefix which in our case is the site name Glasgow. So IDs appear in format Glasgow-12345. I search for my subject. No luck – it doesn’t appear. I try filtering just by “Glasgow” and it finds 160 subjects ….. but there are nearly 300 Glasgow subjects.

    In short, the filtering is ALMOST working (ie it’s not the problem we encountered before in v.3.1.2 when suddenly we couldn’t filter using Firefox v.20). The filter does work… it’s just that it doesn’t find all the subjects. (Incidentally, when I locate the subject manually and copy and paste the ID into the filter box it doesn’t find the subject!)

    Has anyone come up against this filter problem before – this study is on 3.1.3.1 and we are using a mixture of Firefox and IE versions.

    But there’s more…. When I locate the subject and try to edit, I see a box allowing me to change the sex with confirm and cancel buttons. Sadly the confirm button does nothing.

    Is this a version problem – has anyone come across this before?

    Michael


    Michael Hannah
    Trial Database Manager
    Tayside Medical Science Centre
    Residency Block
    Level 3
    Ninewells Hospital & Medical School
    Dundee
    DD1 9SY

    Phone: 01382 383954


    The University of Dundee is a registered Scottish Charity, No: SC015096
  • ccollinsccollins Posts: 383 admin
    Michael and Tina,
    Here's the bug report on the editing problem:
    http://jira.openclinica.com/browse/OC-1267
    There is a workaround. Temporarily change the Study Parameter for
    PersonID to 'Optional' (previously 'Not Used'), edit the subject
    record to change the date of birth, but leave the PersonID field
    blank. Then you can change the study parameter back.
    You can view where it stands on the priority list for development here:
    http://jira.openclinica.com/secure/RapidBoard.jspa?rapidView=2&view=planning&selectedIssue=OC-1267
    Best,
    Cal
    On Wed, Dec 11, 2013 at 11:12 AM, Tina D Purnat wrote:
    > > Hi Michael,
    > >
    > > I have the same problem with not able to edit sex after the subject has been
    > > created. I run 3.1.4.1. I think the bug is described in Jira.
    > >
    > > Tina
    > >
    > > -----------
    > > Sent from my mobile. Writing short messages saves me keystrokes :-)
    > >
    > > On Dec 11, 2013 12:49 PM, "Michael Hannah" wrote:
    >> >>
    >> >> Hi
    >> >>
    >> >>
    >> >>
    >> >> I am having trouble trying to change the gender of a subject.
    >> >>
    >> >>
    >> >>
    >> >> The subject ID is a simple 5-digit number like 12345 so initially I search
    >> >> in the Subject Matrix and I find my subject no bother. I then click on the
    >> >> subject details but when I try to edit I find that sex is one of the
    >> >> parameters I can’t change.
    >> >>
    >> >>
    >> >>
    >> >> So I go to Administration>Subjects and the “other” subject matrix. Here
    >> >> the IDs have a prefix which in our case is the site name Glasgow. So IDs
    >> >> appear in format Glasgow-12345. I search for my subject. No luck – it
    >> >> doesn’t appear. I try filtering just by “Glasgow” and it finds 160 subjects
    >> >> ….. but there are nearly 300 Glasgow subjects.
    >> >>
    >> >>
    >> >>
    >> >> In short, the filtering is ALMOST working (ie it’s not the problem we
    >> >> encountered before in v.3.1.2 when suddenly we couldn’t filter using Firefox
    >> >> v.20). The filter does work… it’s just that it doesn’t find all the
    >> >> subjects. (Incidentally, when I locate the subject manually and copy and
    >> >> paste the ID into the filter box it doesn’t find the subject!)
    >> >>
    >> >>
    >> >>
    >> >> Has anyone come up against this filter problem before – this study is on
    >> >> 3.1.3.1 and we are using a mixture of Firefox and IE versions.
    >> >>
    >> >>
    >> >>
    >> >> But there’s more…. When I locate the subject and try to edit, I see a box
    >> >> allowing me to change the sex with confirm and cancel buttons. Sadly the
    >> >> confirm button does nothing.
    >> >>
    >> >>
    >> >>
    >> >> Is this a version problem – has anyone come across this before?
    >> >>
    >> >>
    >> >>
    >> >> Michael
    >> >>
    >> >>
    >> >>
    >> >>
    >> >>
    >> >> Michael Hannah
    >> >>
    >> >> Trial Database Manager
    >> >>
    >> >> Tayside Medical Science Centre
    >> >>
    >> >> Residency Block
    >> >>
    >> >> Level 3
    >> >>
    >> >> Ninewells Hospital & Medical School
    >> >>
    >> >> Dundee
    >> >>
    >> >> DD1 9SY
    >> >>
    >> >>
    >> >>
    >> >> Phone: 01382 383954
    >> >>
    >> >>
    >> >>
    >> >>
    >> >>
    >> >>
    >> >> The University of Dundee is a registered Scottish Charity, No: SC015096
    >> >>
    >> >>
  • mhannahmhannah Posts: 11
    Cal
    Thanks - and thanks also to Tina and Lindsay (I did reply already but seems to have got lost somewhere)
    I tried the workaround and it seems to be fine so that solves that bit of the problem.
    I believe the filter problem on the Admin>Subjects is also on the list of issues but I'm not sure if there is any workaround for that? It's not such a problem at the moment for the study in question but we have a target of 10,000 subjects which could lead to problems for us in the future.
    Michael
    -----Original Message-----
    Sent: 13 December 2013 21:21
    To: [email protected]
    Subject: Re: [Developers] changing gender
    Michael and Tina,
    Here's the bug report on the editing problem:
    http://jira.openclinica.com/browse/OC-1267
    There is a workaround. Temporarily change the Study Parameter for PersonID to 'Optional' (previously 'Not Used'), edit the subject record to change the date of birth, but leave the PersonID field blank. Then you can change the study parameter back.
    You can view where it stands on the priority list for development here:
    http://jira.openclinica.com/secure/RapidBoard.jspa?rapidView=2&view=planning&selectedIssue=OC-1267
    Best,
    Cal
    On Wed, Dec 11, 2013 at 11:12 AM, Tina D Purnat wrote:
    > > Hi Michael,
    > >
    > > I have the same problem with not able to edit sex after the subject
    > > has been created. I run 3.1.4.1. I think the bug is described in Jira.
    > >
    > > Tina
    > >
    > > -----------
    > > Sent from my mobile. Writing short messages saves me keystrokes :-)
    > >
    > > On Dec 11, 2013 12:49 PM, "Michael Hannah" wrote:
    >> >>
    >> >> Hi
    >> >>
    >> >>
    >> >>
    >> >> I am having trouble trying to change the gender of a subject.
    >> >>
    >> >>
    >> >>
    >> >> The subject ID is a simple 5-digit number like 12345 so initially I
    >> >> search in the Subject Matrix and I find my subject no bother. I then
    >> >> click on the subject details but when I try to edit I find that sex
    >> >> is one of the parameters I can't change.
    >> >>
    >> >>
    >> >>
    >> >> So I go to Administration>Subjects and the "other" subject matrix.
    >> >> Here the IDs have a prefix which in our case is the site name
    >> >> Glasgow. So IDs appear in format Glasgow-12345. I search for my
    >> >> subject. No luck - it doesn't appear. I try filtering just by
    >> >> "Glasgow" and it finds 160 subjects ..... but there are nearly 300 Glasgow subjects.
    >> >>
    >> >>
    >> >>
    >> >> In short, the filtering is ALMOST working (ie it's not the problem
    >> >> we encountered before in v.3.1.2 when suddenly we couldn't filter
    >> >> using Firefox v.20). The filter does work... it's just that it doesn't
    >> >> find all the subjects. (Incidentally, when I locate the subject
    >> >> manually and copy and paste the ID into the filter box it doesn't
    >> >> find the subject!)
    >> >>
    >> >>
    >> >>
    >> >> Has anyone come up against this filter problem before - this study is
    >> >> on
    >> >> 3.1.3.1 and we are using a mixture of Firefox and IE versions.
    >> >>
    >> >>
    >> >>
    >> >> But there's more.... When I locate the subject and try to edit, I see a
    >> >> box allowing me to change the sex with confirm and cancel buttons.
    >> >> Sadly the confirm button does nothing.
    >> >>
    >> >>
    >> >>
    >> >> Is this a version problem - has anyone come across this before?
    >> >>
    >> >>
    >> >>
    >> >> Michael
    >> >>
    >> >>
    >> >>
    >> >>
    >> >>
    >> >> Michael Hannah
    >> >>
    >> >> Trial Database Manager
    >> >>
    >> >> Tayside Medical Science Centre
    >> >>
    >> >> Residency Block
    >> >>
    >> >> Level 3
    >> >>
    >> >> Ninewells Hospital & Medical School
    >> >>
    >> >> Dundee
    >> >>
    >> >> DD1 9SY
    >> >>
    >> >>
    >> >>
    >> >> Phone: 01382 383954
    >> >>
    >> >>
    >> >>
    >> >>
    >> >>
    >> >>
    >> >> The University of Dundee is a registered Scottish Charity, No:
    >> >> SC015096
    >> >>
    >> >>
  • GerbenRienkGerbenRienk Posts: 838 ✭✭✭
    Hi Michael,
    Then for your 10k-Study: do not use dashes in your StudySubjectID's. . In
    the past this was even the case in the SubjectMatrix and the
    quick-filter-box, but that was fixed.
    (In fact the same applies for CRF-names: with dashes they disappear with
    whatever filter you use in the list of CRF's.)
    And don't forget
    http://www.trialdatasolutions.com/tds/howto/regexpforstudysubjectid.jsp if
    you're thinking about checking the StudySubjectID's.
    Kind regards,
    Gerben Rienk
    -----Oorspronkelijk bericht-----
    Van: [email protected]
    [mailto:[email protected]] Namens Michael Hannah
    Verzonden: maandag 16 december 2013 10:53
    Aan: [email protected]
    Onderwerp: Re: [Developers] changing gender
    Cal
    Thanks - and thanks also to Tina and Lindsay (I did reply already but seems
    to have got lost somewhere)
    I tried the workaround and it seems to be fine so that solves that bit of
    the problem.
    I believe the filter problem on the Admin>Subjects is also on the list of
    issues but I'm not sure if there is any workaround for that? It's not such a
    problem at the moment for the study in question but we have a target of
    10,000 subjects which could lead to problems for us in the future.
    Michael
    -----Original Message-----
    [mailto:[email protected]] On Behalf Of Cal Collins
    Sent: 13 December 2013 21:21
    To: [email protected]
    Subject: Re: [Developers] changing gender
    Michael and Tina,
    Here's the bug report on the editing problem:
    http://jira.openclinica.com/browse/OC-1267
    There is a workaround. Temporarily change the Study Parameter for PersonID
    to 'Optional' (previously 'Not Used'), edit the subject record to change the
    date of birth, but leave the PersonID field blank. Then you can change the
    study parameter back.
    You can view where it stands on the priority list for development here:
    http://jira.openclinica.com/secure/RapidBoard.jspa?rapidView=2&view=planning
    &selectedIssue=OC-1267
    Best,
    Cal
    On Wed, Dec 11, 2013 at 11:12 AM, Tina D Purnat wrote:
    > > Hi Michael,
    > >
    > > I have the same problem with not able to edit sex after the subject
    > > has been created. I run 3.1.4.1. I think the bug is described in Jira.
    > >
    > > Tina
    > >
    > > -----------
    > > Sent from my mobile. Writing short messages saves me keystrokes :-)
    > >
    > > On Dec 11, 2013 12:49 PM, "Michael Hannah" wrote:
    >> >>
    >> >> Hi
    >> >>
    >> >>
    >> >>
    >> >> I am having trouble trying to change the gender of a subject.
    >> >>
    >> >>
    >> >>
    >> >> The subject ID is a simple 5-digit number like 12345 so initially I
    >> >> search in the Subject Matrix and I find my subject no bother. I then
    >> >> click on the subject details but when I try to edit I find that sex
    >> >> is one of the parameters I can't change.
    >> >>
    >> >>
    >> >>
    >> >> So I go to Administration>Subjects and the "other" subject matrix.
    >> >> Here the IDs have a prefix which in our case is the site name
    >> >> Glasgow. So IDs appear in format Glasgow-12345. I search for my
    >> >> subject. No luck - it doesn't appear. I try filtering just by
    >> >> "Glasgow" and it finds 160 subjects ..... but there are nearly 300
    Glasgow subjects.
    >> >>
    >> >>
    >> >>
    >> >> In short, the filtering is ALMOST working (ie it's not the problem
    >> >> we encountered before in v.3.1.2 when suddenly we couldn't filter
    >> >> using Firefox v.20). The filter does work... it's just that it
    >> >> doesn't find all the subjects. (Incidentally, when I locate the
    >> >> subject manually and copy and paste the ID into the filter box it
    >> >> doesn't find the subject!)
    >> >>
    >> >>
    >> >>
    >> >> Has anyone come up against this filter problem before - this study is
    >> >> on
    >> >> 3.1.3.1 and we are using a mixture of Firefox and IE versions.
    >> >>
    >> >>
    >> >>
    >> >> But there's more.... When I locate the subject and try to edit, I see
    >> >> a box allowing me to change the sex with confirm and cancel buttons.
    >> >> Sadly the confirm button does nothing.
    >> >>
    >> >>
    >> >>
    >> >> Is this a version problem - has anyone come across this before?
    >> >>
    >> >>
    >> >>
    >> >> Michael
    >> >>
    >> >>
    >> >>
    >> >>
    >> >>
    >> >> Michael Hannah
    >> >>
    >> >> Trial Database Manager
    >> >>
    >> >> Tayside Medical Science Centre
    >> >>
    >> >> Residency Block
    >> >>
    >> >> Level 3
    >> >>
    >> >> Ninewells Hospital & Medical School
    >> >>
    >> >> Dundee
    >> >>
    >> >> DD1 9SY
    >> >>
    >> >>
    >> >>
    >> >> Phone: 01382 383954
    >> >>
    >> >>
    >> >>
    >> >>
    >> >>
    >> >>
    >> >> The University of Dundee is a registered Scottish Charity, No:
    >> >> SC015096
    >> >>
    >> >>
  • mhannahmhannah Posts: 11
    Sadly Gerben, it doesn't seem to work even though our study IDs are simple 5-digit numbers with no dashes.
    However, thanks for the link because we are looking at just that issue with another study.
    Michael
    -----Original Message-----
    Sent: 16 December 2013 17:51
    To: [email protected]
    Subject: Re: [Developers] changing gender
    Hi Michael,
    Then for your 10k-Study: do not use dashes in your StudySubjectID's. . In the past this was even the case in the SubjectMatrix and the quick-filter-box, but that was fixed.
    (In fact the same applies for CRF-names: with dashes they disappear with whatever filter you use in the list of CRF's.) And don't forget http://www.trialdatasolutions.com/tds/howto/regexpforstudysubjectid.jsp if you're thinking about checking the StudySubjectID's.
    Kind regards,
    Gerben Rienk
    The University of Dundee is a registered Scottish Charity, No: SC015096
  • pherdpherd Posts: 18
    Why are you sending me harrasing emails... Please remove me from your emailing list.
    Phill Herd
    Data Warehouse Manager
    email:[email protected]
    ext: 3007
  • pherdpherd Posts: 18
    Why are you sending me harrasing emails... Please remove me from your emailing list.
    Phill Herd
    Data Warehouse Manager
    email:[email protected]
    ext: 3007
This discussion has been closed.